Board of Directors

The Board of Directors meets regularly once a month on the 3rd Monday of every month. Special and emergency meetings are called on occasion as well, but are not as frequent as regular meetings. 

Board members are expected to do the following:

• Show up to as many meetings as possible.

• Be active and engaged during meetings; ask questions and read materials given.

• Act as an upstanding citizen as a member of a governing board.

• Vote, make motions, and take part in discussions. 

• Research and find things that can help the agency.

• Voice concerns, compliments, and feedback from your neighbors and community members.

• Help with various tasks or needs as they arise.

• Support the agency and its development.

• Serve your full 3 year term.

If you find yourself as an Officer of the Board:

President

• Preside over all meetings.

• Work closely with the Chief on certain topics, issues, or developments.

• Hold other board members accountable and keep them engaged. 

• Serve your full 1-year term.

Vice-President

• Fill in for the president in his absence

• Remain as informed as the President at all Times

• Serve your full 1-year term.

Secretary

• This position is appointed or contracted for 1 year

• Take, produce, and finalize meeting minutes.

• Coordinate with the Chief on record keeping matters

• Facilitate the Board elections process

Treasurer

• This position is appointed or contracted for 1 year

• Take, produce, and finalize financial reports.

• Coordinate with the Chief on expenses, revenues, and fund balance management.

• Conduct bookkeeping and manage taxes and audits.

Annual Meeting: 3rd Thursday in June @ 7:00 PM

Take note of the Annual Meeting, where Board of Director elections take place. June 19th, 2025 is the next Annual Meeting, and will be located at Mountain Park Rescue Squad. Our Bylaws summarize the process best:

3.1 Annual Meeting. The regular annual meeting of the corporation shall be held on the fourth Thursday of June at 19:00 hours, with the exception of a legal holiday, in which the meeting shall be held the following business day that is not a legal holiday, for the purpose of receiving annual reports of officers, electing directors, and transacting other business as may properly come before the meeting. At 18:00 hours on the day of the annual meeting, ballots and containers to collect the ballots shall be open for Board of Director elections. The voting shall remain open until 21:00 on the night of the annual meeting.

and

3.4 Publication of Notice of Meeting. Notice of all annual meetings shall be published in a local newspaper for 3 weeks prior to such meeting. The notice shall state the time, date, and place of the meeting. The meeting shall be held at the time, date, and place published.

The Annual Meeting is a critical meeting. It is where the appointment/re-appointment of the Chief occurs for the next fiscal year, and also when Board Elections take place.

Anyone who lives in the Rescue District or who is a member of the Rescue Squad is entitled to vote during the election.

Our Board of Directors is elected by it's members and service recipients (that is, those who live in the Rescue District). Our Bylaws detail the process for becoming nominated to go on the ballot:

4.2 Nominations and Elections. At least 30 days prior to the annual meeting, the President shall task the Secretary with collecting and managing nominations for all open positions. Also at least 30 days prior to the annual meeting, the President shall appoint 3 community members who are not on the Board of Directors to compose and serve as the nomination committee. 

4.2.1 Duties of the Nomination Committee. The Nomination Committee shall assure that there is at least 1 nominee for each open seat on the Board of Directors. The Nomination Committee shall have the authority to engage in outreach to achieve this assurance. All nominations shall be reported to the Secretary 15 days prior to the annual meeting. Following the conclusion of voting as defined in Bylaws 3.1, the nomination committee shall prepare and count the ballots casted and shall give notice of the results to the Secretary.

 4.2.2 Duties of the Secretary. The Secretary shall post all nominations in a public posting no later than 10 days prior to the annual meeting. At least one public posting will be in a large, easily accessible location within the agency’s building. The Secretary, upon conclusion of voting as defined in Bylaws 3.1, shall post the results in the same locations that the nominees were placed. 

4.2.3 Nominations. Nominations can be self-made by the nominee or by anyone else in the response district. No later than 10 days prior to the annual meeting can nominations be made. All nominations made must be given to the Secretary who shall post said results in public postings. 

4.2.4 Votes. Elections shall be completed by secret ballot at the time and location as specified by Bylaws 3.1.

In short: whenever the President appoints nomination committee and tasks the Secretary to prepare for the election, you'll begin to see more information come out. This normally occurs around April & May. The Secretary can determine how they can be accessed and how they want to accept other nominations. That information will be posted here when it is available.

You may not normally think about voting at a local nonprofit, but you should! Your civic engagement lets us know you're listening and that you care. Casting a ballot is just as helpful as running for a spot on the Board of Directors. 

Show up to the annual meeting and let your voice be heard!